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Runbox Review

May 1, 2022 By Sven Taylor — 10 Comments
Based inNorway
Storage2 – 50 GB
Price$1.31/mo.
Free Tier30 day trial
WebsiteRunbox.com
Runbox

Runbox is an email service based in Norway that has been operating for about 20 years (since August 2000). In this new and updated Runbox review, we took a closer look and also tested out the service. In particular, we wanted to see how it stacks up against other secure email providers and the more intense threat environment of 2021.

Let’s start by covering the Pros and Cons.

+ Pros

  • IP addresses stripped from messages
  • Includes Webmail, Contacts, and Files
  • Servers run on renewable energy
  • Supports SMTP, POP, and IMAP protocols
  • Synchronizes with other email clients
  • GDPR compliant
  • Norway has strong data protection laws
  • 100 email aliases per mailbox
  • Custom domain names on some paid accounts
  • Numerous payment methods accepted (including cash and cryptocurrencies)

– Cons

  • Browser-based; no desktop or mobile apps
  • Not open source (but version 7 should have open source client)
  • Data not encrypted within the Runbox system or at rest
  • No business-specific features

https://runbox.com

Like our last look at this service, the review covers Runbox 6, the current version. Version 7, which was in beta when we passed by here in 2019, remains in beta today, in 2022. We’re not sure when it will complete the beta process. But when it does, it should add several needed features, such as a Calendar and PGP support.

From the home page, you can choose to log into Runbox 6, or the Runbox 7 beta. I recommend you go with version 6. Version 7 has numerous nice features, but it is beta code. That means it could well have bugs in it that would expose your messages, or otherwise cause problems.

Click the relevant button to log into the version you want to use, as shown in the following image:

runbox 6 or 7
You choose between the current Runbox version or the beta version with these buttons at login time.

Runbox features overview

Runbox is somewhat behind the curve when it comes to the features it offers. The sections include:

  • Webmail
  • Contacts
  • Files

Interesting features of Runbox include:

  • Use of “green” hydroelectric energy wherever possible
  • Easy integration with many email services and clients
  • SMTP, POP, IMAP, CardDAV support

Runbox company information

The Runbox email service is a product of Runbase Solutions AS, which is based in Oslo, Norway. The email service began as a free service in 2000, and offered 100MB email storage.

The Snowden leaks turned out to be a boon for Runbox. Being based in a privacy-friendly country, with no servers located in the United States (unlike Fastmail). Runbox reported a 34% annual rise in customers in the months after the privacy scandal broke.

While being located outside the Five Eyes countries is a definite plus, Norway is a member of the larger Nine Eyes alliance. Combining this with Norway’s reasonably strong privacy laws tells you that Norway is a better location for an email service than, say, Great Britain or the United States, but not as good as, say Switzerland (home of ProtonMail).

Runbox technical specifications

Runbox uses industry-standard protocols and encryption in its service. These include:

  • TLS/SSL with STARTTLS
  • SMTPS, POPS, IMAPS
  • CardDAV

Runbox hands-on testing

I used the free version of Runbox for this review. The differences between this version and the paid versions turn out to be irrelevant when the goal is to determine if Runbox has the potential to be the secure email service in your future. Ready? Let’s find out.

Signing up for Runbox

Signing up for Runbox was easy and quick. However, there are a couple of things you should be aware of. First, you need to have an alternate email address you can share with Runbox. They will send you a confirmation email as part of the registration process. This is better than services that require a phone number, but makes it hard to sign up anonymously. If that is your goal, check out our guide to the best temporary disposable email services.

Runbox presents itself as a secure and private email service, but makes no pretensions of anonymity. The second thing to know is that once you create your account, it may take a little while before you can send and receive messages with it. I didn’t put a stopwatch on this, but I would say it took 10-15 minutes before messages would flow to and from my new Runbox account. This isn’t a problem, just something to be aware of before you start worrying that there was a problem with the startup.

The look and feel of Runbox

Runbox has a somewhat old-fashioned interface. This is one of the things that should be addressed when version 7 comes out of beta. As to when that might be, Dave, the co-owner of Runbox, told me:

We don’t have a specific date for a full launch yet. We want to get the features in Runbox 6 that are missing in Runbox 7 done before we have a launch, and that will be done incrementally…

In the meantime, the interface is functional and certainly not a hindrance to getting things done. A menu at the top left of the Runbox window lets you navigate between the sections. As usual, we’ll look at the mail interface (called Webmail in Runbox) first.

Webmail

The Webmail interface uses a two-column view as shown below. If you’ve used any browser-based email program before, you will have no problem figuring out the Runbox interface.

runbox secure email
The Runbox 6 version of the webmail interface is old-fashioned but functional.

As you can see, you can use the left column to manage your email and resource usage. It supports tagging of messages and makes it easy for you to create a folder structure that suits your needs.

Composing and sending messages

Composing and sending is straightforward since Runbox doesn’t offer end-to-end message encryption. Messages passing to and from the Runbox servers are encrypted using TLS/SSL, so any snoop who intercepts them won’t be able to do anything with them. But messages are not encrypted on Runbox servers. This means you must rely on Runbox to protect your messages while they are on their servers. Their servers are located in a secure facility, but as Runbox says:

The only way to ensure that your messages are completely private is to encrypt the content of each message before you even send or receive it through Runbox. This means you are not relying on any technologies Runbox or other services employ, and your message will remain private and secure between you and the people you correspond with.

This is excellent advice in today’s environment. Hackers seem to be going after a wide range of targets including the recent assault on the email accounts of the City of Chicago in the USA. If true privacy is a priority for you, you’ll want to use third-party apps and PGP to encrypt your messages before they enter the Runbox system.

Note: Runbox may be including PGP encryption in an upcoming version of the service, but until then you are on your own. If using OpenPGP with Runbox is of interest to you, they have a guide here.

Okay, back to the composing and sending… Here’s what the New Message window looks like:

runbox compose box
Write and edit messages in the Compose window.

As you can see, the Runbox message editor has some useful features, including an HTML Editor and support for Templates and Signatures.

Contacts

Runbox offers a basic Contacts system, which you can see here.

runbox contacts
Create and store contacts here. Just remember that none of this information is stored encrypted.

It is nothing fancy but covers the basics, including importing and exporting your contacts.

Calendar

As you may have noticed earlier, Runbox doesn’t have a built-in Calendar right now. However, this is one feature that looks definite for Version 7, so if you can wait a bit for this feature, Runbox will be providing it in a while.

Files

As the name implies, this is an area to store any files you want access to through the Runbox interface.

runbox files
Runbox includes a convenient storage area for files, again keeping in mind that they are not encrypted.

With 200 MB of File storage in the trial version and Gigabytes available in paid versions, this could be a great resource, as long as you don’t mind that the files you store here are not encrypted.

Runbox Manager

The last major link in the Runbox window menu is Manager. Let’s talk about this now, since it is all about email-related capabilities.

runbox manager
The Runbox Manager is the place to go fore features like importing email from other services.

Retrieve

Although it isn’t obvious at first, Runbox does support importing emails from external accounts such as Gmail or Outlook.com (the mail service formerly known as Hotmail). Click the Retrieve link in Manager to import messages using either the IMAP or POP protocols.

Filter

Hitting the Filter link gives you a good collection of options for dealing with incoming messages, including virus scanning, junk mail filtering, Autoreplies, and rules for sending messages into folders or the trash.

Access

The Access link takes you to a page where you can configure email forwarding and get instructions on how to access your messages from other devices.

No mobile or desktop apps

Like Posteo, Runbox is purely browser-based. That means no mobile or desktop apps. This is definitely a problem if you want to use Runbox on a mobile device. The browser interface is not responsive or adaptive, making it difficult to use on a mobile device. Here is the basic mail view when opened on a Samsung Galaxy S9+ (Android), rotated sideways to get a better fit:

runbox mobile
You can view the Runbox interface on a mobile device, but it will be very dissatisfying unless your device has a very high-resolution display.

The entire Runbox Webmail window fits on the screen but is virtually impossible to read without rotating the phone. Worse, when you scroll down, the Runbox header scrolls off the top of the screen, taking with it the menus and options you need to work with your messages.

In short, you will want to sync your Runbox account with a third-party email client if you plan to make much use of the service on a mobile device. The Access page in the Runbox Manager links to instructions that will help you do this.

The lack of a desktop client is less problematic since a larger, higher-resolution display makes the interface easy to work with. However, be aware that the Runbox header will scroll off the screen on desktop browsers too. So you might want to consider using a third-party email client here as well.

Support

While I found them to be responsive and informative, Runbox Support gets mixed reviews from users. I think much of that comes from their cumbersome problem reporting approach. They offer support by Twitter, email, and a web page, which looks like plenty of options.

However, if you look closely at the Runbox Support Guide, you’ll see that Twitter support is only for general questions. Support through the web page requires you to sign up for an account, then reply to an automated email, then log in to submit your question.

If you want to contact Support via email, you can only do so using your Runbox email account or the alternate email address. Happily, in my test, it only took about 2 hours for Runbox Support to email me an answer to my question.

There is a decent chance you can skip all this by hitting the Runbox Help pages first.

These are reasonably well-stocked with answers to common questions and with any luck will save you from having to deal with the Support team itself.

Runbox pricing and plans

Runbox offers four Main Accounts:

  • Runbox Micro: 2 GB mail storage, 200 MB file storage, 1 domain, 14.95 EUR
  • Runbox Mini: 10 GB email storage, 1 GB file storage, 5 domains, 29.95 EUR
  • Runbox Medium: 25 GB email storage, 2 GB file storage, 10 domains, 39.95 EUR
  • Runbox Max: 50 GB email storage, 5 GB file storage, 25 domains, 69.95 EUR

As you can see, each of these plans offers its own number of email accounts, amount of email storage, and file storage. The last three in the list also support using your own domain name, in addition to the runbox.com domain.

You also have the ability to add Sub-accounts to each type of Main Account, along with various addons of additional storage and so on. It can get a bit complicated, but this approach gives you the flexibility to buy exactly the configuration you need.

Runbox goes beyond many services in giving you lots of ways to pay. In addition to the usual Visa, Mastercard, and American Express, they will accept PayPal, International Money Orders, SWIFT wire transfers, Cash, and cryptocurrencies. A definite plus there.

To get the complete story on pricing and payment options, you’ll be well-served to visit the Price Plans page.

Runbox privacy and logging policy

The Runbox Privacy Policy is a good read if you are seriously considering the service. It describes the jurisdiction Runbox falls under (Norway) and the applicable privacy protection laws. These include:

  • Personal Data Act (Norwegian)
  • EU General Data Protection Regulation (GDPR)

Runbox maintains server logs as they explain for the following periods:

Server logs relating to email delivery are stored for 10 days, while server logs relating to usage of the web interface are stored for 1 month.

This information is securely stored on the same servers that our services run on. It is not sent to any other company, and we do not pass on statistics to anyone else.

Runbox Solutions’ hosting provider and ISP do not log any traffic to or from our servers.

As we’ve explained before, using a secure VPN provider will ensure your IP address remains hidden regardless of your email service’s logging policies.

The privacy policy also describes how Runbox does not use any third-party tracking, ads, or web beacons. You can read the full privacy policy here.

Should you consider Runbox?

Runbox is a decent email service. I signed up for an account myself in the wake of the Snowden revelations. The system works and the company seems committed to providing privacy and security for its users.

However, Runbox lags behind the competition in a few areas:

  • They are behind when it comes to features such as a Calendar or a more modern interface, although Runbox 7 looks set to address these issues.
  • More importantly, their security model is based on physically protecting the unencrypted data that lives on their servers. In today’s world, where bad actors hack everything (including top international law firms) and government agents want access to all data, end-to-end encryption is the only way to really keep your data secure.

Until Runbox upgrades their encryption and features, you may want to consider alternatives.

Runbox alternatives

If you shouldn’t use Runbox, who should you consider? My first suggestions are ProtonMail and Tutanota. ProtonMail has more features than Runbox, along with strong security, end-to-end encryption by default, and a vastly larger user base. It also offers a way to send encrypted messages outside the system without the headaches of setting up PGP yourself.

Tutanota is very similar to ProtonMail, but with a strong encryption standard that does not rely on outdated PGP. It offers full encryption at rest and free accounts with up to 2 GB of storage.

Mailfence is another good option, although like Runbox, it also does not store plain-text messages encrypted at rest (but plans to in the future).

Runbox review conclusion

Runbox has a lot going for it, especially considering the good company history, Norway jurisdiction, and privacy-focused corporate values. When it comes to the email service itself, however, it’s not quite on the level of other secure email providers we’ve reviewed.

With that being said, this could still be a solid alternative to Gmail, while offering more privacy.

Once Version 7 of the Runbox client is released, this will be a perfectly acceptable general-purpose email service. As it stands now, Runbox may still be a good option for many users, especially depending on your threat model.

Check out our other secure email reviews here:

ProtonMail Review
Tutanota Review
Mailfence Review
Mailbox.org Review
Hushmail Review
Posteo Review
Fastmail Review
CTemplar Review

This Runbox review was last updated May 2, 2022.

About Sven Taylor

Sven Taylor is the lead editor and founder of Restore Privacy, a digital privacy advocacy group. With a passion for digital privacy and accessible information, he created RestorePrivacy to provide you with honest, useful, and up-to-date information about online privacy, security, and related topics.

Reader Interactions

Comments

  1. Anonymous

    June 2, 2022

    I was going to mention Runbox does have a calendar which is part of version 7, I do not use version 6 often so not sure if they added it there as well, but many others have pointed this out already. I also have used this service for several years and got my parents on with them as well and happy to say I have never had any serious problems, only occasionally some very minor things. They do offer an app for Android (perhaps iOS also), it is in beta, but works pretty well and looks to work as an external add-on to Brave, not sure if it would work with Firefox because I have several browsers installed on my phone and it latched onto Brave (the icon is labeled as a shortcut). Runbox supports all the standard protocols so if you don’t wish to use a web browser to access your mail you can use any of several on Droid (I use the FairEmail client and it works well) or and of a number of clients on your Desktop. The only problem I experience sometimes is either from a web browser of the version 7 App (Beta) is if I click stay connected sometimes this fails requiring logging in again, but this is just minor stuff which I am sure they will have fixed before the App leaves Beta. As a side note, I thought I read some place FairEmail client is no longer supported, this is incorrect at lest on Android and I frequently get updates and is a cool client with many options including extensive support for privacy/security. It is rare I give such a glowing review, but I been greatly happy with Runbox and so has my Family.

    Reply
  2. stuzbot

    April 23, 2022

    Just signed up for a free Runbox trial and sent myself a test email. Apparently Runbox are still living in the 1980s and haven’t heard of Unicode. My name has an accented character in it which Runbox replaces with a black diamond with a question mark inside, in the ‘from’ field in any email I send. Really professional looking [not!]

    Seriously it’s 2022 and there are still companies out there which are seeking global customers but don’t cater for accented characters i names?

    Reply
  3. Andrew

    May 18, 2021

    I find the comments about there not being desktop or mobile clients for Runbox email rather odd. They run email servers using standard protocols … there are dozens and dozens of email clients that you can use.

    With a Runbox account you also get access to calendars (Caldav) and address books (Cardav). These work well on my desktop and other devices.

    I’ve always found support from Runbox – the very little that I’ve needed – to be timely and polite. One of my interactions with support was to ask whether a certain feature was present on their email servers. There was a conversation (several emails) and a few weeks later the feature was added, though I’m sure it wasn’t just because of my question.

    I’ve used Runbox for a number of years (around 10 I think) and I have my parents on sub-accounts (which saves money) and I’ve found it to be a reliable service.

    btw. Runbox is worker owned, so the “co-owner” referred to above is one of the workers.

    Reply
  4. Andrew

    May 18, 2021

    Runbox has Caldav calendars and Cardav address books. I use them all the time on the desktop (Debian GNU/Linux) and other devices.

    Reply
  5. Robert

    September 11, 2020

    I’ve just tried RunBox… and well… support is super delayed, pretty SHABBY! I would not recommend this email host to my worst enemies!

    Reply
  6. John

    August 5, 2020

    I have been using Runbox for 10 years now. Recently I have been getting more and more spam which should be filtered but isn’t. I tried to co-operatively address this with Liz, co-owner (she answers the support email address) and I found her quite rude and condescending. Leaving several exclamation marks after a sentence does not sit well with me. When my subscription is up I’ll be moving to a better paid service. At least one where a loyal long-time customer is addressed with respect. Good suggestions welcome.

    Reply
    • Sven Taylor

      August 5, 2020

      Hi John, check out our favorite secure email services here.

      Reply
  7. Karel Kerkenveld

    February 10, 2020

    Watch out Runbox is a scam I used other email providers before.
    But runbox is flatout a scam don’t open any account with them or trust your
    creditcard with them. I already filed a complaint at visa.
    And filed s chargeback form.
    0% support 0% billing doesn’t matter how many times you send an email
    You don’t get any responce.
    Don’t waist your time with runbox.com

    Reply
    • Martin Cripps

      February 28, 2020

      Runbox is not a scam, it is a reliable secure email service that I have used for several years with no issues. On the one occasion that I had to contact customer support I received a timely response to my query. I would recommend it to anyone wanting a secure, general purpose email service. Oh and by the way, response is spelt with an ‘s’, not a ‘c’.

      Reply
    • John Richards

      March 8, 2022

      I have used runbox since the early 2000s. I think it may have been free when it started but I have been paying for it for many years. I consider it be unexciting and reliable. Over my 20 year history with them I have interacted with their support (including Liz and Dave) and have no complaints. In fact, my impression is that they care about their business.

      There are email services with nicer interfaces, more features, lower costs and better privacy. But, runbox does most things well and continues to “show up for work every day” and that’s why I have used them for all these years and continue to use them.

      I am leaving this review as my way of expressing my appreciation for 20 years of good service.

      Reply

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